Exams & Enrolment Officer

Exams & Enrolment Officer

Wessex Education Shared Services has an exciting opportunity for an Exams & Enrolment Officer to join their team in Brockenhurst College. This is a full-time role offering a competitive salary of £22,666 per annum.

We are a busy organisation that can offer you a great working environment and opportunities.

Wessex Education Shared Services (WESS) is a pioneering shared service company operating in a Further Education environment. We provide a wide range of services to our two Member colleges: Brockenhurst College and Bournemouth & Poole College including financial management, payroll, human resources, examinations, student records and data returns processing and IT Software development.

Service Area
Contract Type
Employment Basis
Full time
Contracted working hours
WESS, Brockenhurst College
Closing date

About the role

The Exams & Enrolment Officer role:

Working for a shared service that delivers support services for multiple colleges, you will be working within the team that oversees the student records and data services at WESS customer colleges.


While a good mix of skills is required to perform the job, more important is having the ability to learn, take ownership and drive to improve processes.

As our Exams & Enrolment Officer your responsibilities will include but not be limited to:


•             Be up to date and regularly share the expertise and knowledge for delivering all aspects of examinations and enrolments.

•             Work closely and support the Management team in the delivery of the services.

•             Work with the necessary depts. to ensure that all access exam arrangements and other special arrangements are in place as per JCQ and Awarding Body guidance.

•             Co-ordinate processes to provide the administration of Learner data examination and achievement events within the team’s remit delivering an audit and JCQ Regulations compliant service.

•             Co-ordinate processes to provide the administration of Learner data enrolment and checking events within the team’s remit delivering a funding compliant service.

•             Maintain all data examination processes and be accountable for accurate efficient data records.

•             Ensure that a good customer service is always delivered and that the learner and/or staff colleague are advised correctly as required.

•             Ensure an enquiry and advisory based service is delivered in order to help college colleagues and learner gather the information as required.

•             Be registered as the Centre’s Exam Officer and/or Head of Centre as appropriate.

•             Oversee the daily operations and processes of the Enrolments and Exams Service provision ensuring that the service is available as per customer college requirements.

The ideal Exams & Enrolment Officer will need:

•             Level 3 qualification

•             5 GCSE’s (at grade C or above) including maths and English

•             Experience of following processes and procedures

•             Experience of working to tight deadlines

•             Experience of cash handling and following financial policies

•             Proficient in the use of data systems

•             Experience of delivering a good customer service

Benefits will include:

•             Access to a company pension scheme

•             Up to up to 5 days leave during the Christmas closure period

•             Free eye care vouchers

•             Access to a range of discounts including shopping, travel and healthcare

•             25 days leave plus bank holidays (pro rata for part time staff)

•             Access to our Employee Assistance Programme provided externally to WESS; this is a completely confidential service and is free to all members of staff


Closing date: Thursday 2nd December


If you feel you are the right candidate for this Exams & Enrolment Officer role then please click ‘apply’ now! We’d love to hear from you!

Wessex Education Shared Services is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults, and expects all staff to share this commitment. The successful applicant will be required to undertake appropriate safeguarding checks which includes an enhanced DBS check as well as providing proof of right to work in the UK.

Working At Wessex Education Shared Services

Our Success depends on the people that work for us. Your skills and experience are important but it's also about how you fit into our team too. If there is anything that you would like to know that we have not covered here, then please get in touch.

Get in touch

Our Application Process

Yes, we know our application process is long but we are interested in hearing about you.

Our Vision

Delivering excellence in innovative Supporting Service Solutions for the UK's most successful colleges.

Our Mission

Managing our work with integrity and commitment to improve everything everyday.